Young Business Club English
Kseniia Romanchuk - founder of Icon Finance, member of YBC

Kseniia Romanchuk

Business field:
Financial infrastructure for businesses: crypto processing, fiat settlements, corporate accounts, offshore structuring. For those who need money to move where it needs to go, without unnecessary questions or delays.
Company:
Icon Finance
Business size:
YBC Wise
Marital status:
Single
Looking for in YBC:
Meaningful connections, not networking for its own sake. I'm interested in people building something real and willing to talk about the hard stuff without sugarcoating it.

"You will never cross the ocean unless you have the courage to lose sight of the shore."

Section 1: About me. Dossier.

Company
Icon Finance
Business size
YBC Wise
Marital status
Single
Movies
The Devil Wears Prada
The Big Short
Books
"The Black Swan," Nassim Taleb
"Shoe Dog," Phil Knight
Songs
Dua Lipa - Don't Start Now
Kiss - I Was Made For Lovin' You
Hobbies
Travel, hiking, yoga, exploring restaurants, psychology

3 events that changed my life

Five years in the corporate world, where you learn how systems work from the inside—and why most people get stuck in them.
Moving into the financial sector. A conscious choice of a more challenging path, where the stakes are higher and, for that very reason, more interesting.
The moment I realized I could do more than just complete tasks: I could build new areas of work and influence strategy.

1 person who influenced my life

Those who think big and aren't afraid of taking major risks—they showed me that limits exist only in your mind. And all those who made things difficult—it's they who shaped my character and level-headedness.

1 decision that changed my life

«Approaching the founder with a strategy ready to go instead of a résumé.»

Kseniia Romanchuk

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Section 2. About the business. Dossier.

Company name
Icon Finance
Business field
Financial infrastructure for businesses: crypto processing, fiat settlements, corporate accounts, offshore structuring. For those who need money to move where it needs to go, without unnecessary questions or delays.
Years in business
10 years as a company. 5 years with the company, 1 year in partnership.
Status
Wise
Team size
30-50 people
Has a partner
Yes
Countries of operation
Poland, the EU, international clients

Section 3: Biography.

I knitted hats for my classmates—and knew I would become an entrepreneur

I was born and raised in Kyiv. My entrepreneurial streak showed itself back in school: I earned my first money by knitting hats for my classmates. It has always been important to me to stay active, create value, and achieve results through my own efforts. Later, I took on other side jobs—from making greeting cards to working in the restaurant business. I made use of every opportunity to gain new experience, despite my young age and lack of professional experience.

My career has spanned several different industries: restaurants, gambling, franchising, and finance. Despite their distinct characteristics, they all required me to quickly understand people, processes, and financial metrics. This diverse experience became my professional training ground and shaped a management approach based on systems thinking, analytics, and decision-making.

An important milestone in my professional development was recognizing my potential and my strategic vision for the future of the business. After five years working within the company, I had a deep understanding of its strengths, growth opportunities, and existing limitations. The result of this analysis was not another career plan, but a carefully developed growth strategy. I presented it to the company's founder along with a proposal for partnership. A year ago, that initiative became reality, ushering in a new stage of professional responsibility and growth for me.

I work by the conviction that success begins with a willingness to act. That's why my main advice to women entrepreneurs is not to wait for approval or permission from partners, the market, or even themselves. Opportunities rarely arrive by invitation; you have to create and seize them.

For me, happiness is inseparable from moving forward. Not necessarily quickly, but steadily and with purpose. Challenging tasks, a strong team, and results you can see and measure—these are what inspire me every day and give me a sense of professional fulfillment.

Responsibility caught up with ambition

How did the business idea come about?

I didn't come with an idea. I came to work.

Four years inside ICON Finance—first as an employee, then as someone who saw more than she was asked to see. At some point, I realized I was thinking about the company as if it were my own. I wrote a strategy. Not because anyone asked me to, but because I couldn't help it. I defended it. I became a partner.

No “I spotted a market niche.” Just, at some point, responsibility caught up with ambition.

Hear the pause after “we're happy with everything”

What key skills helped you launch the business?

I read people. Not in an esoteric sense—in an operational one.

Before finance, there were restaurants, gambling, and franchising. Different industries, but the same thing everywhere: what a client says and what they want rarely match. You learn to hear the pause after “we're happy with everything.” You see that a question about terms is really a question about trust.

In finance, this turned out to be the key skill. Not regulatory compliance, not deal structuring. Simply being able to understand a person before they've figured out for themselves what they need. Everything else is technical.

Without a brand behind you, you have to maintain the quality yourself

What 3 were the most difficult challenges you faced in the first years?

The first was delegation. I can see in my mind what the result should look like. Clearly, down to the details. And when someone does it differently—not incorrectly, just in their own way—I have to consciously stop myself from interfering. It's not about trusting the team. It's that my own version of perfect gets in the way of accepting someone else's workable version.

The second: we entered new markets without a name. Without case studies that open doors. Without “X recommended us.” Every client had to be convinced from scratch. Exhausting, but it's the only thing that keeps quality high: when there's no brand behind you, you have to uphold it yourself.

The third was building a reputation in an industry where trust doesn't come easily.

Crypto, finance, transaction services—the client comes in suspicious. Not because they're a bad person, but because the market has given them plenty of reasons not to trust. Cold outreach hardly works here. What works is being recommended by people who are already trusted. Or building a reputation over years through concrete actions—and letting it open doors for you. Most often, both happen at once. No shortcuts.

The ideal model is just a starting point. Then come the iterations

What crises has your business faced, and how did you overcome them?

Scaling looked beautiful on paper. New processes, a new structure, everything logical and well thought out. And then came reality. People who understood the task differently than you did. Deadlines that slipped. Details no one had anticipated.

There was no moment when everything collapsed. There was a long period when every morning I saw the gap between what was supposed to be and what actually was—and each time, I decided what to do about it.

I came away with one conclusion: an ideal model is a good starting point. Nothing more. After that, it's iterations. Launch, observe, fix. And again.

Trust is built through referrals, not banners

Which decisions proved most effective for the company's growth?

Entering through partnerships rather than advertising. In finance, trust is built through referrals, not banners.

A good idea doesn't sell itself

Which of your mistakes do you now consider your most valuable experience?

I thought a good idea sold itself. It doesn't. An idea without the right packaging, the right timing, and the right person across the table is just text in a document.

Money earned through your own work tastes different

How did you earn your first $100?

14 years old, summer, a stack of postcards, and a smile that was still genuine by lunchtime but had become just part of the job by later in the day. My feet hurt, my throat was dry, and I had my first earnings in my pocket. Money earned through your own work tastes different—I understood that then and haven't forgotten it since.

How did you earn your first $1 000?

A restaurant. 12-hour shifts, heavy trays, difficult guests, and tips that depended on how well you held up at the end of the evening. That first thousand was hard-earned, which is exactly why I remember it.

How did you earn your first $10 000?

Franchising. I opened locations using someone else's model, but with my own hands: suppliers, staff, location, launch. I did it several times and realized one simple thing—money grows where there's a repeatable process, not a one-off stroke of luck.

How did you earn your first $100 000?

Trading. Not by education, not by calling. I simply watched the market carefully at a time when most people were either afraid or already too late. I got in on time and got out on time. Not greed, but discipline—that's what separates the trades people talk about from the ones they keep quiet about.

Section 4: How can I be useful? Experience I can share.

Crypto processing, strategy, and supporting women in business

In a year as a partner, I went from a strategy on paper to real partners and clients in the financial sector. I know how to enter a market when nobody knows you yet, how to build trust in an industry where everything depends on reputation, and how to turn a cold contact into a working relationship.

If you need to figure out how to enter financial markets with your business—crypto processing, accounts, structure—welcome. This is what I do every day.

If you're developing a strategy or stuck between “I have an idea” and “I have results,” I'm here for that too.

And one more thing: if you're a woman in business and feel you have to work twice as hard to be taken seriously, I've been through it. I'm happy to share my experience.

What would fall apart if you took a month off? That's where to start systematizing

Your experience: how do you systematize a business?

First, honestly answer this: what currently depends on you personally and would fall apart if you took a month off? That's your starting point.

Find the one thing that works—and invest disproportionately in it

Your experience: how do you grow 2 times in a year?

Find the one thing that works better than everything else and invest a disproportionate amount of resources in it. Growth rarely comes from everywhere at once.

Section 5: Club value

What am I looking for in the club?

Meaningful connections, not networking for its own sake. I'm interested in people building something real and willing to talk about the hard stuff without sugarcoating it.

What have I received from the club?

An environment where you don't have to explain why you want more. Where ambition is the norm, not something strange.